Why Do Higher Education Institutions Require An Online Application System?
Students are at the heart of every educational institution, and the student admissions season is one of the most important times of the year for schools and colleges. This time of year defines how the university will operate for the rest of the academic year, so schools and universities devote all of their resources to streamlining an error-free admission process.
However, the student admissions process is becoming increasingly complex, with interested students applying from various geographical locations, applying for a plethora of subject combinations, applying with various discounts and scholarships, and so on.
Handling such a large volume of student admissions in traditional methods is becoming increasingly difficult in this scenario. Therefore, the use of technology and adaptation to an online admission management system is the key to solving this problem.
What Exactly Is An Online Admission Management System?
Technology has influenced and integrated every aspect of our lives, including education. As we move into the digital age, educational institutions must ensure that students and prospective students receive information about courses and admission online. Today, most students and parents simply search the internet for course information and prefer to apply for courses online.
A growing number of educational institutions are now relying on web technology for admissions. An Online Admission System is best defined as web-enabled software designed to manage an institution’s entire admissions-related operations.
It is a simple yet effective system that links all of an educational institution’s departments, including admission, management, marketing, accounting, students, and many more.
The adoption of an online admission management system ensures that the old complex paper-based admission system is changed into an applicant-friendly, efficient, time-saving, accurate, and transparent system at an affordable cost, with increased speed and wider accessibility.
Why Do Institutions Require An Admission Management System?
Moving to an online application platform for schools or universities where forms and admission-related procedures are totally cloud-based, benefits both the institute and the applicants. This type of technology has the potential to completely transform admission operations, workflow efficiency, and accountability, as well as provide a streamlined workflow.
Online admissions are a step toward improving the productivity of the admissions process and improving the applicant experience. Furthermore, Online Admissions enables a streamlined approach to project management by automating all procedures from merit list generation, waiting list generation, and admission cancellations through admission confirmation and fee payment. This allows the Institute to keep all admission data in a single system, making it easier to search and retrieve for future research. Clean Student Data is ensured by System Driven Operations and can be used in Student Academics and other Operations.
Automatic Seat Allocation
The software has the ability to calculate seats and allocate those to students on the basis of reservations, criteria, and scholarships as per government norms.
Mobile/Laptop Access
Anyone from anywhere in the world can use their devices, including laptops, tablets, and mobile phones, to access the system. This allows the applicant to swiftly register and makes it easier for applicants with disabilities and those living in remote places to apply for admission. It handles the entire online process, and there is no need for any papers to be completed on campus.
100% Product Process Fit
The software can be customized as per the institute’s needs to offer the best experience to the users
Handles a Large No. of Registrations
Online application forms for admission, registration, enrollment, fees, hostel, and canteen are available through the online college entrance enrollment system. Students can easily register and apply to their preferred university by logging into their student portal, uploading scanned documents such as mark sheets and bonafide, paying registration fees online, receiving auto notifications about their admission process, and finally taking tests and confirming admission.The software handles multiple registrations and payments at the same time and generates reports in PDF, Word, and doc format
Automatic Calculation of Fees
The fee is regarded as one of the most crucial components of the educational institution, and fee management becomes more tricky during admission as it involves numerous things and transactions; a single error in recording a fee transaction can lead to multiple errors and problems, which directly affects student admission and retention rates.
This software solves all these problems and calculates the fee structure for every student based on their department, course, reservation, and scholarships
Managing the Entire Admissions Process
The user can track the complete admission process and check its status at any given point in time. The system handles the complete admission flow, from filling out the admission forms to screening for the interview or announcement of shortlisted students for admissions to the payment of admission fees. It also handles the hassle-free withdrawal and charges refund process. It aims to handle admissions to diverse programs at several campuses at the same time.
24/7 Availability and User-Friendly Nature
The online application platform is available to candidates and administrative employees engaging with the admission process 24/7. To make the online system more accessible to applicants, it might be integrated with the institution’s website. The online application platform allows for more proactive contact and applicant interaction. Applicants can register for the Institute at any moment, monitor their application status, and perform various tasks. Because there are no time constraints, institutes’ admission processing time is shortened. Institutes can publish their merit list far sooner than they could have done manually in the past.
No Location Barrier
The student can apply for courses and take admission from any place through the online admission system and avoid standing in long queues. They can access any information at any time and from any location that is convenient for them.
Filters Student Data
Consider a university that receives hundreds or thousands of applications in a single day. This extensive paperwork can lead to mistakes. On the contrary, the online admissions process is flawless, completely reliable, and error-free. The software filters the applicant’s data and takes admission applications only from the students who match the eligibility criteria
Optimizes Resource Usage
An ERP solutions focuses on automating the entire admission process, resulting in the complete and systematic configuration of all processes in one single system, reducing the use of paper, storage space, and manpower
Applicants’ Flexibility And Convenience
The online admission management system provides the optimum user experience by allowing candidates to access it via their preferred mobile device or a PC. Unlike traditional queuing in real life, the approach allows users to submit their applications in only a few swipes from anywhere in the world. This eliminates untidy handwriting, postal disconnectivity, and courier delays, all of which impede the application process. Even candidates in rural locations or with disabilities can benefit greatly from online admission systems. They have the impression that they have a continual adviser who engages them throughout their admission process with a simple online college admission method.
Ensures High Security
The system can ensure data security using a cloud platform and the safety of payment transactions for fee collection
What transforms a good university into an academic powerhouse? Delivering excellent results rather than just being good institutions provides considerable long-term benefits in terms of student enrolment, retention, and achievement.
With educational institutions seeking to increase student acceptance, the opportunity for educators to meet and surpass student and staff expectations with an online admission system and ensure a high return on investment is ripe.