How Can You Ensure That Your Event Is a Safe Space for Attendees?
The impact of growing awareness about health and wellness has been evident within the event planning industry for quite some time. The popularity of events based around the theme of wellness has witnessed a significant rise. The primary objective of such events is to help people heal, grow, maximize their fitness levels, and rediscover their best selves.
In fact, it would not be wrong to state that wellness events are similar to big health fairs that focus on creating awareness about and enhancing the overall well-being of individuals in a fun-filled and interesting manner. These events ensure that attendees are able to easily comprehend complex health concepts in a simple and interactive way.
Organizing A Safe Event
The success of an event is deeply impacted by the level of physical, mental, and emotional safety experienced by attendees. It is quite common for attendees to feel concerned about contracting a communicative disease, facing the risk of physical or mental abuse, or even the risk of their privacy being breached. Hence, it becomes essential for organizers to ensure that they create a safe space for attendees of their wellness event. These 5 effective tips that can prove beneficial for the organizers in this context are discussed below.
Clearly Define The Entry Parameters And Stick To Them
Setting specific entry parameters can help organizers enhance the physical safety of their event attendees. These parameters should be based on the type of event as well as the type of prospective attendees. Organizers should consider the use of different communication tools besides choosing a spacious venue for holding the event.
These initiatives can help in minimizing intense intimacy between the attendees even when they need to discuss personal health issues and trauma. In addition, the organizers should set clear limitations about the sale of tickets, maximum extension of entry time, and the need to provide proof of invitation and identity. It is also important for the organizations to ensure that all this vital information is provided to the attendees in advance through the customized event planning app.
Screen On-Site And Off-Site Staff Thoroughly
It has often been observed that the biggest safety threats often come from inside rather than outside. The best way for organizers to avoid any such safety risks at their wellness events is to thoroughly check the employment history and background of their staff members. The organizers should run a background check on every single individual involved with the planning and management of the event.
They should carefully verify any sudden surges in their finances or specific lifestyle changes that may seem beyond their means. It is also important to ensure that every person involved with the event is aware of each of their colleagues, junior and supervisor. The organizers should also ensure that their vendors also follow this screening policy. This will help in ensuring that no strangers are able to make their entry into the event without proper authorization.
Opt For Healthy Food And Beverage Options
Most events offer meals and snacks to the attendees and this can often be a major area of concern for the participants. It is the responsibility of the event organizers to ensure that the food and beverages served to the attendees are completely healthy, fresh, and hygienic. Since the theme of the event is based around promoting the sense of wellness among participants, it is advisable to avoid serving junk food or unhealthy snacks. It is also a good idea to replace soda-based aerated drinks with naturally refreshing beverages such as iced teas and juices etc.
Invest In Reliable Online Safety Features
Given the extensive use of technology in various aspects of event planning and management, it is important for the organizers to invest in reliable online safety tools from the moment the event is initiated. This is especially true in case of the events that use online technology for participant registrations, keeping the prospective attendees updated and even seeking vital data of the participants through various electronic methods. These safety features should also be integrated into any event tracker apps that the organizers might want their attendees to download and use.
Ensure Strict Enforcement Of The Desired Code Of Conduct
Event organizers should make sure that they make every single attendee aware of the desired code of conduct they would be expected to follow. They should also be informed about the consequences the attendees would be facing if they behave in an undesirable manner. Most importantly, the organizers need to ensure that they strictly enforce the rules to make the attendees follow the desired code of conduct as well as implementing the penalties for breaking these rules in a strict manner.
Making an event space safe and secure for the attendees is the prime responsibility of people organizing wellness or any other type of event as it directly impacts the satisfaction and happiness level of the participants.