6 Tips for Event Planning During Coronavirus
COVID-19 affected us in many ways by imposing lockdowns everywhere in the world. We are not able to go to schools, shopping malls, or even stores. People are also scared to visit hospitals in such circumstances.
But now, as time goes by, people are supposed to get on with their lives. Events are a crucial part of everyone’s life, and they must go on. Event planners are also looking for ways to manage activities with all safety measures. In this article, six safety tips are given to plan an event in the COVID-19 pandemic.
How to Schedule an Event?
The first and foremost point is to collect relevant details about your event venue. The venue plays an essential role in determining the possibility of risk factors during the event. You can contact the local authorities to know the statistics and orders about the availability of the location.
It is because, in some places, government officials have improvised strict lockdowns. Therefore, you must set flexible dates and timings for your event.
What is a Corona Safety Kit for an Event?
The COVID-19 pandemic came with several risk factors. Therefore, an event is a major source for the transmission of this infection. It makes it mandatory for the event planner to prepare a Coronavirus safety kit. It is not only for the event heads but all for the local people who are going to attend the event.
The initial thing to have is a good alcohol-based sanitizer with you. The virus can be transmitted when you touch your eyes, nose, or mouth with your hands. The second thing is to maintain adequate distance throughout the event.
Avoid shaking hands or hugging. Wearing a mask and gloves for an event is also an essential precautionary measure. Furthermore, the event planner should use disposable items for refreshments if there is a setup for it. Otherwise, it is preferable to restrict these types of services.
How to Apply Social Distancing in The Event?
The most crucial step in this pandemic is social distancing during any event. Social distancing requires you to be three-feet distant from other people. As Coronavirus is transmissible, staying away from your surrounding people is important.
It is a significant worry for an event planner on how to implement social distancing in the event. The best idea is to make sitting arrangements based on social distancing. If your event doesn’t require sitting arrangements, you can mark the standing area with three feet distance.
Lastly, you can also try to minimize the number of guests and arrange small events to reduce the chances of virus transmission. Best party rentals in sandy springs GA can organize a satisfactory event for you with all safety protocols.
How Technology Prevents Coronavirus Spread
It is a very interesting question to ask from technophiles and medical experts. While living in the year 2020, there is a possibility to make efforts to produce machines and tools for this pandemic survival.
Your favorite event rentals can surely take advantage of such methods to stop the spread of the virus. Thermal scanning, fascinating sanitizer booths, or safety kits in the form of goodies can be provided.
What Are Virtual Events?
If you are planning to organize an event in a Coronavirus-affected location, it is better to arrange it virtually. As stated earlier, location is a key factor while planning an event in the pandemic. Therefore, you won’t have to worry as virtual events are the best alternative option for you. On the other hand, countries have banned traveling nowadays.
There are various video applications to organize a virtual meeting, conferences, and even a movie party with friends. So, you will be able to make your event happen virtually.
Campaigns and Influencers
Awareness plays a key role in any society, especially when you are going through a pandemic. There are many misconceptions about Coronavirus among our people. Another great step would be to engage influencers or activists in your events.
In this way, your attendees will be enjoying the event and getting aware of the Coronavirus. This idea is only beneficial if you are organizing a public event. In the case of a personal gathering, you have to try to invite as few people as possible.
CONCLUSION
To be a smart event planner, it is necessary to plan the event while keeping the requirements in mind. COVID-19 pandemic is a chance for the event organizers to showcase their mind work and technological skills.
Therefore, an event planner should make decisions based on the ground realities of this pandemic. All of us have a responsibility to ensure that the virus doesn’t spread further due to our neglect. Events can become a source of transmission, but with safety measures, you can stop this from happening. This way, you will be able to organize and enjoy your event as well.